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	<title>Larry Grudzien Attorney At Law</title>
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	<link>http://larrygrudzien.com</link>
	<description>Employment Benefits Law</description>
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		<item>
		<title>Free Webinar Form W-2: Reporting Cost of Employer-Sponsored Health Coverage</title>
		<link>http://larrygrudzien.com/benefits_attorney/free-webinar-form-w-2-reporting-cost-of-employer-sponsored-health-coverage/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/free-webinar-form-w-2-reporting-cost-of-employer-sponsored-health-coverage/#comments</comments>
		<pubDate>Wed, 01 Feb 2012 01:09:41 +0000</pubDate>
		<dc:creator>Larry Grudzien</dc:creator>
				<category><![CDATA[News]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=491</guid>
		<description><![CDATA[This webinar reviews all of the requirements for reporting the aggregate cost of applicable employer-sponsored coverage on an employee&#8217;s Form W-2. This requirement is first required for the 2012 tax year. This means that the value must be reported on Form W-2 issued in January 2013 for the 2012 tax year. This webinar covers the [...]]]></description>
			<content:encoded><![CDATA[<p>This webinar reviews all of the requirements for reporting the aggregate cost of applicable employer-sponsored coverage on an employee&#8217;s Form W-2.  This requirement is first required for the 2012 tax year.  This means that the value must be reported on Form W-2 issued in January 2013 for the 2012 tax year. </p>
<p>This webinar covers the following topics:   </p>
<ul>
<li>Employers subject to reporting.</li>
<li>What is applicable employer-sponsored coverage?</li>
<li>Determining aggregate reportable cost.</li>
<li>Methods of calculating the cost of coverage.</li>
<li>Other issues relating to calculating the cost of coverage.</li>
<li>Any transition relief for employers and coverage.</li>
</ul>
<p>    <iframe src="http://player.vimeo.com/video/35986554" width="400" height="300" frameborder="0" webkitAllowFullScreen mozallowfullscreen allowFullScreen></iframe></p>
<p>The webinar is presented by Larry Grudzien, Attorney at Law.<br />
Special Guest Sheila Aiken, Aiken &#038; Aiken, LLC </p>
]]></content:encoded>
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		<slash:comments>0</slash:comments>
		</item>
		<item>
		<title>Common Compliance Questions</title>
		<link>http://larrygrudzien.com/benefits_attorney/common-compliance-questions/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/common-compliance-questions/#comments</comments>
		<pubDate>Tue, 27 Dec 2011 21:31:10 +0000</pubDate>
		<dc:creator>Larry Grudzien</dc:creator>
				<category><![CDATA[Common Compliance Questions]]></category>
		<category><![CDATA[News]]></category>
		<category><![CDATA[Q&A]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=464</guid>
		<description><![CDATA[Get the answers to commonly asked questions for the below listed by clicking here. HIPAA- Smoker Surcharge Cafeteria Plans -Health Flexible spending Account MSP Mandatory Reporting Controlled Groups Creditable Coverage under Medicare Part D Family and Medical Leave Act Health Savings Accounts ERISA Cafeteria plans COBRA]]></description>
			<content:encoded><![CDATA[<p>Get the answers to commonly asked questions for the below listed by <a href="http://larrygrudzien.com/adhoc/PDF/Common-Compliance-Questions.pdf" target="_blank" title="Common Compliance Questions"><strong>clicking here.</strong></a></p>
<ul>
<li>HIPAA- Smoker Surcharge</li>
<li>Cafeteria Plans -Health Flexible spending Account</li>
<li>MSP Mandatory Reporting</li>
<li>Controlled Groups</li>
<li>Creditable Coverage under Medicare Part D</li>
<li>Family and Medical Leave Act</li>
<li>Health Savings Accounts</li>
<li>ERISA</li>
<li>Cafeteria plans</li>
<li>COBRA</li>
</ul>
]]></content:encoded>
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		<slash:comments>1</slash:comments>
		</item>
		<item>
		<title>Health Reform Questions</title>
		<link>http://larrygrudzien.com/benefits_attorney/health-reform-questions/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/health-reform-questions/#comments</comments>
		<pubDate>Tue, 27 Dec 2011 21:03:37 +0000</pubDate>
		<dc:creator>Larry Grudzien</dc:creator>
				<category><![CDATA[Health Care Reform]]></category>
		<category><![CDATA[News]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=455</guid>
		<description><![CDATA[Question 1 – “Free Standing” Health Reimbursement Arrangements My client wants to establish a “free standing” Health Reimbursement Arrangement (“HRA”) for its employees for medical, dental and vision expenses incurred after December 31, 2011.  Under this plan, participants would be reimbursed up to $5,000 for medical, dental and vision expenses and/or premiums for individual insurance [...]]]></description>
			<content:encoded><![CDATA[<p><strong>Question 1 – “Free Standing” Health Reimbursement Arrangements</strong></p>
<p><strong>My client wants to establish a “free standing” Health Reimbursement Arrangement (“HRA”) for its employees for medical, dental and vision expenses incurred after December 31, 2011.  Under this plan, participants would be reimbursed up to $5,000 for medical, dental and vision expenses and/or premiums for individual insurance premiums.  Is it possible for an employer to sponsor such a plan considering the changes under health reform?</strong></p>
<p>No, unless the employer amends the HRA to only reimburse dental and vision expenses and/or premiums.  See the discussion below:</p>
<p>The health care reform law prohibits group health plans from establishing “lifetime limits on the dollar value of benefits for any participant or beneficiary” for plan years beginning on or after September 23, 2010, as provided under PHSA §2711(a)(1)(A), For plan years beginning on or after September 23, 2010 and prior to January 1, 2014, the health care reform law allows “restricted annual limits” on essential health benefits, but for plan years beginning on or after January 1, 2014, no annual limits on essential health benefits are permitted.</p>
<p>HRAs are group health plans that provide reimbursements up to a maximum dollar amount for a coverage period and generally, though not always, allow unused amounts to be carried forward to increase the maximum reimbursement in subsequent coverage periods as provided in IRS Notice 2002-45, 2002-28 I.R.B. 93. In essence, then, HRAs are account-based benefits which by their very nature impose upper limits on the dollar value of benefits.</p>
<p>There are three exemptions for HRAs from these annual limit requirements.  These include:</p>
<ul>
<li>Retiree-only HRAs, as provided in 75 Fed. Reg. 34537,</li>
<li>Those HRAs that provide excepted benefits under the HIPAA portability rules, as provided in Treas. Reg. §54.9831-1(c); DOL Reg. §2590.732(c); and 45 CFR §146.145(c).  HRAs that provide only limited-scope dental or vision benefits will not be subject to the annual limit rules.</li>
<li>HRAs that are integrated with other coverage as part of a (more comprehensive) group health plan will not violate the annual limit rules so long as the other coverage on its own would comply, as provided in Preamble to Interim Final Rules Relating to Preexisting Condition Exclusions, Lifetime and Annual Limits, Rescissions, and Patient Protections Under PPACA, 75 Fed. Reg. 37188, 37190.</li>
</ul>
<p>For any HRA that does not come under one of the above exemptions, there are offer two ways to obtain a temporary exemption from the annual limit restrictions: by applying for a waiver or by satisfying the requirements of a class exemption. The window of opportunity for filing waiver applications closed on September 22, 2011; and both the waiver and class exemption apply only to HRAs that were in effect prior to September 23, 2010.  This is provided in the CCIIO Supplemental Guidance (CCIIO 2011-1D): Concluding the Annual Limit Waiver Application Process; CCIIO Supplemental Guidance (CCIIO 2011-1E): Exemption for Health Reimbursement Arrangements that are Subject to PHS Act Section 2711.</p>
<p>A copy of each guidance can be obtained by clicking on the link below:</p>
<p><strong>CCIIO Supplemental Guidance (CCIIO 2011-1D): Concluding the Annual Limit Waiver Application Process:</strong></p>
<p><a href="http://cciio.cms.gov/resources/files/06162011_annual_limit_guidance_2011-2012_final.pdf">http://cciio.cms.gov/resources/files/06162011_annual_limit_guidance_2011-2012_final.pdf</a></p>
<p><strong>CCIIO Supplemental Guidance (CCIIO 2011-1E): Exemption for Health Reimbursement Arrangements that are Subject to PHS Act Section 2711:</strong></p>
<p><a href="http://cciio.cms.gov/resources/files/final_hra_guidance_20110819.pdf">http://cciio.cms.gov/resources/files/final_hra_guidance_20110819.pdf</a></p>
<p>For the purpose of the waiver and the class exemption, the term “in effect” is not defined, but it presumably means the HRA had been formally adopted (and perhaps even providing benefits or accumulating account balances) prior to September 23, 2010. The exemption clearly does not apply to an HRA that was created significantly after that date—for example, a company that designs an HRA in 2011 to be effective January 1, 2012.</p>
<p>In order for any “free standing” HRAs adopted prior to September 23, 2010 to rely on the exemption, they must comply with the record retention and annual notice requirements that apply under the waiver program (which are discussed above). This is true even though that waiver program may not be available to the HRA (e.g., because the HRA did not submit an application prior to September 22, 2011).</p>
<p><strong>Question 2 – Form W-2 Reporting </strong></p>
<p>In meeting the new Form W-2 Reporting requirements, what coverages provided by the employer to employees must be reported?</p>
<p>The Form W-2 reporting requirement applies only to “applicable employer-sponsored coverage,” a term that generally includes any employer-provided group health plan coverage under an insured or self-insured health plan that is excludable from the employee&#8217;s gross income under Code § 106, or that would be excludable if it were paid for by the employer. It is subject to numerous exceptions, including exceptions for:</p>
<ul>
<li>any coverage for long-term care;</li>
<li>any coverage (whether through insurance or otherwise) described in Code § 9832(c)(1), which includes accident and disability coverage, but no exception applies for coverage for on-site medical clinics;</li>
<li>certain stand-alone vision or dental coverage (as discussed below); and</li>
<li>any coverage described in Code § 9832(c)(3) (i.e., coverage only for a specified disease or illness and hospital indemnity or other fixed indemnity insurance) where such coverage is funded by the employee on an after-tax basis for which a deduction under Code § 162(l) is not allowable as provided in PPACA, Pub. L. No. 111-148, § 9002 (2010) (cross-referencing Code § 4980I(d)(1), which was added by PPACA, Pub. L. No. 111-148, § 9001 (2010)).</li>
</ul>
<p>For purposes of determining whether a specific arrangement is a group health plan, employers may rely upon a good faith application of a reasonable interpretation of the statutory provisions and applicable guidance, including the definition under the IRS COBRA regulations as provided in Treas. Reg. § 54.4980B-2, Q/A-1(a). Thus, any coverage subject to the COBRA regulations&#8217; definition of group health plan would, in the absence of an exception or transition rule, be subject to the W-2 reporting requirement, as provided in IRS Notice 2011-28, 2011-16 I.R.B. 656, Q/A-13.</p>
<p><strong>Dental and Vision Coverage</strong></p>
<p>Applicable employer-sponsored coverage subject to the reporting requirement does not include stand-alone, insured dental, or vision coverage, as provided in  Code § 4980I(d)(1)(B). Based on a plain reading of the statutory language, it appears that the cost of insured dental or vision coverage which is offered “under a separate policy, certificate, or contract of insurance” is excluded from the aggregate cost of employer-sponsored coverage to be reported on the employee&#8217;s Form W-2, as provided in Code § 4980I(d)(1)(B)(ii) By contrast, under the literal language of the statute, the cost of self-insured dental or vision coverage (whether a limited-scope stand-alone benefit or bundled with medical) appears to be included on the employee&#8217;s Form W-2. Interim guidance issued in IRS Notice 2011-28 conforms the treatment of self-insured and fully insured dental/vision plans by providing transition relief.</p>
<p><strong>Transition Relief for Stand-Alone Dental or Vision Coverage (Whether Insured or Self-Insured). </strong></p>
<p>IRS Notice 2011-28 provides transition relief by not requiring employers to include the cost of coverage under a dental or vision plan (provided on an insured or self-insured basis) if such plan is not integrated into a group health plan providing additional health care coverage subject to the reporting requirement, as provided under IRS Notice 2011-28, 2011-16 I.R.B. 656, Q/A-20.</p>
<p><strong>Health Savings Account (HSA) and Archer MSA Contributions</strong></p>
<p>HSA and Archer MSA contributions are included in the definition of applicable employer-sponsored coverage, but they are explicitly excluded from the W-2 reporting obligation, as provided in Code § 4980I(d)(2)(C) A special rule applies to health FSAs .</p>
<p><strong>Special Rules for Health FSA Contributions</strong></p>
<p>Health FSA contributions are included in the definition of applicable employer-sponsored coverage, but special rules apply with respect to the W-2 reporting obligation, as provided in Code § 4980I(d)(2)(B). The amount of any salary reduction election to a health FSA is excluded from the aggregate reportable cost and is not reported on Form W-2, as provided in IRS Notice 2011-28, 2011-16 I.R.B. 656, Q/A-16. Where the health FSA is offered through a cafeteria plan under which optional employer flex credits (expressed as a fixed amount, or as formula such as matching salary reduction) can be applied to the health FSA, special rules must be applied to determine whether any amount must be included in the aggregate reportable cost as follows:</p>
<ul>
<li>If the amount of the employee&#8217;s salary reduction (for all qualified benefits) equals or exceeds the amount of the health FSA for a plan year, then the amount of the employee&#8217;s health FSA is not included in the aggregate reportable cost.</li>
<li>If the amount of the employee&#8217;s health FSA for a plan year exceeds the employee&#8217;s salary reduction for that plan year, then the amount of the employee&#8217;s health FSA minus the employee&#8217;s salary reduction election for the health FSA must be included in the aggregate reportable cost.</li>
</ul>
<p><strong>Coverage Under a Health Reimbursement Arrangements (HRA)</strong></p>
<p>Under transition relief provided in IRS Notice 2011-28, 2011-16 I.R.B. 656, Q/A-18, an employer is not required to include the cost of coverage under an HRA in determining the aggregate reportable cost. Thus, if the only applicable employer-sponsored coverage provided to an employee is an HRA, no reporting is required on the Form W-2.</p>
<p><strong>Transition Relief for Certain Employers and Coverage</strong></p>
<p>For instances in which transition relief is provided under IRS Notice 2011-28, the IRS has indicated that future guidance may prospectively limit the availability of some or all of this transition relief—but it will not apply earlier than January 1 of the calendar year beginning at least six months after it is issued and will not limit the availability of the transition relief for the 2012 Forms W-2. Transition relief is available for the following:</p>
<ul>
<li>employers filing fewer than 250 Forms W-2,</li>
<li>certain Forms W-2 furnished to terminated employees before the end of the year,</li>
<li>relief with respect to multiemployer plans,</li>
<li>HRAs,</li>
<li>certain dental and vision plans, and</li>
<li>self-insured plans of employers not subject to COBRA continuation coverage or similar requirements.</li>
</ul>
<p>A copy of IRS Notice 2011-28 can be obtained by clicking on the link below:</p>
<p><a href="http://www.irs.gov/pub/irs-drop/n-11-28.pdf">http://www.irs.gov/pub/irs-drop/n-11-28.pdf</a></p>
<p>&nbsp;</p>
<p><strong>Question 3 – Wellness Programs</strong></p>
<p><strong>One of my clients sponsors a wellness program.  If an employee participates in the program, his or her group medical coverage premium will be reduced from 10% to 15%.  If for any year, an employee does not qualify for the discount under the wellness program and his or her premium increases 10% to 15%, will such an increase affect the grandfathered status of the employer&#8217;s group medical plan? </strong></p>
<p>Yes. The various federal agencies caution that penalties related to wellness programs (such as cost-sharing surcharges) should be examined carefully as they could jeopardize the plan&#8217;s grandfather status-for example, by decreasing the employer&#8217;s contribution percentage by more than 5 percentage points below the contribution rate on March 23, 2010.</p>
<p><strong>Question 4 – Form W-2 Reporting</strong></p>
<p><strong>Are all employers required to report &#8220;applicable employer -sponsored coverage&#8221; on an employee&#8217;s Form W-2 for 2012?</strong></p>
<p>No. All employers that provide &#8220;applicable employer-sponsored coverage&#8221; during a calendar year are subject to the reporting requirement-including federal, state, and local government entities (a few exceptions apply, such as federally recognized Indian tribal governments).</p>
<p>For 2012 Forms W-2 and until the issuance of further guidance, the IRS indicated in Notice 2011-28, Q/A-3 that an employer is not subject to the reporting requirement for any calendar year if the employer was required to file fewer than 250 Forms W-2 for the preceding calendar year. Therefore, if an employer files fewer than 250 Forms W-2 in 2011, the employer would not be subject to the reporting requirement for the 2012 calendar year.</p>
<p><strong>Question 5 – Summary of Benefits and Coverage</strong></p>
<p>The health care reform law  expands ERISA&#8217;s disclosure requirements by requiring that a four-page &#8220;summary of benefits and coverage&#8221; (&#8220;SBC&#8221;) be provided to applicants and enrollees before enrollment or re-enrollment. The SBC must accurately describe the &#8220;benefits and coverage under the applicable plan or coverage.&#8221;  The SBC applies in addition to ERISA&#8217;s SPD and SMM requirements.  Although effective for plan years beginning on or after September 23, 2010,  this requirement contains a special distribution deadline of 24 months after the enactment of PPACA (March 23, 2010).  Last week, new proposed regulations were released and provided important new guidance and clarification. The following reviews are two important questions.</p>
<p><strong>Must the SBC be provided 60 days before the beginning of each renewal?</strong></p>
<p>No. Individuals enrolled in a health plan must be notified of any significant changes to the terms of coverage reflected in the SBC at least 60 days prior to the effective date of the change. This timing applies only to changes that become effective during the plan or policy year but not to changes at renewal (the start of the new plan or policy year).</p>
<p><strong> </strong></p>
<p><strong>So if this rule does not apply, when must the SBC be provided?</strong></p>
<p>In general, the proposed regulations direct that the SBC be provided when a plan or individual is comparing health coverage options. If the information in the SBC changes between the time of application, when the coverage is offered, and when a policy is issued (often the case only for individual market coverage), the proposal would require that an updated SBC be provided. If the information is unchanged, the SBC does not need to be provided again, except upon request.</p>
<p>An insurer also must provide a new SBC if and when the policy, certificate, or contract or policy is renewed or reissued. In the case of renewal or reissuance, if the insurer requires written application materials for renewal (in either paper or electronic form), it must provide the SBC no later than the date the materials are distributed. If renewal or reissuance is automatic, the SBC must be provided no later than 30 days prior to the first day of the new policy year.</p>
<p><strong>Question 6 – Tax Free health Coverage</strong></p>
<p><strong>Under the Health Care Reform laws, which individuals qualify for tax free health coverage?</strong></p>
<p>The Health Care Reform laws expanded the group of individuals who can receive accident or health benefits on a tax-free basis to include children &#8220;of the taxpayer&#8221; who have not attained age 27 as of the end of the taxable year, as provided in Code Section 105(b). This change means that, in addition to the employee and his or her spouse, the following individuals may now receive employer-provided health coverage on a tax-free basis:</p>
<ul>
<li>any child of the employee, until the end of the year the child turns age 26;</li>
<li>an employee&#8217;s qualifying child; and</li>
<li>an employee&#8217;s qualifying relative.</li>
</ul>
<p>For purposes of this exclusion, a &#8220;child&#8221; means &#8220;a son, daughter, stepson, or stepdaughter of the taxpayer, or an eligible foster child of the taxpayer, &#8220;as provided under Code §152(f)(1) The terms &#8220;qualifying child&#8221; and &#8220;qualifying relative&#8221; are defined using the modified Code §105(b) definition.</p>
<p>Please remember that the tax-treatment provisions apply to all employer-provided accident or health coverage, including plans that provide only HIPAA-excepted benefits, such as limited-scope dental or vision benefits and most health FSAs.</p>
<p>Special Note: Under these new rules, coverage for a child of a civil union spouse or domestic partner will only be tax free if he or she meets the requirements for being a qualifying relative. In many situations, the child of a civil union spouse or domestic partner may not be the &#8220;child&#8221; or the &#8220;qualifying child&#8221; of the employee.</p>
<p>Further Note:  For distributions from  a Health Savings Account (HSA) to be tax free for account holder, the medical expense must be incurred by an individual who meets the requirements for being either a &#8220;qualifying child&#8221; or a &#8220;qualifying relative,&#8221; as defined using the modified Code §105(b) definition. Code §223 was not amended by the Health Care Reform laws to add a provision allowing expenses for children under age 27 who are not Code §105(b) dependents, so unlike health FSAs, HRAs, and HDHPs, HSAs cannot pay the expenses of such children tax-free.</p>
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		</item>
		<item>
		<title>INSTRUCTIONS HOW TO  COMPLETE PART I OF FORM 8889 FOR 2011</title>
		<link>http://larrygrudzien.com/benefits_attorney/instructions-how-to-complete-part-i-of-form-8889-for-2011/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/instructions-how-to-complete-part-i-of-form-8889-for-2011/#comments</comments>
		<pubDate>Mon, 28 Nov 2011 03:37:27 +0000</pubDate>
		<dc:creator>Larry Grudzien</dc:creator>
				<category><![CDATA[HSA]]></category>
		<category><![CDATA[News]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=451</guid>
		<description><![CDATA[Introduction Every year, I receive a number of questions regarding how to complete Part I of Form 8889. The reason for this is that the instructions provided by the Internal Revenue Service for completing Form 8889 are very complex and unclear. To assist, the following shows how to complete Form 8889 in 27 different situations [...]]]></description>
			<content:encoded><![CDATA[<p>Introduction<br />
Every year, I receive a number of questions regarding how to complete Part I of Form 8889.  The reason for this is that the instructions provided by the Internal Revenue Service for completing Form 8889 are very complex and unclear.  To assist, the following shows how to complete Form 8889 in 27 different situations for 2011.<br />
The discussion below is for example purposes only.  Individuals should be advised to seek professional tax assistance in the completion of Form 8889 or any other tax return.</p>
<p><a href="http://www.larrygrudzien.com/adhoc/PDF/HSA-Completion-of-Form-8889-2011-final.pdf" target="_blank">Download the pdf HERE.</a></p>
]]></content:encoded>
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		</item>
		<item>
		<title>Free Webinar: Illinois Civil Union Law</title>
		<link>http://larrygrudzien.com/benefits_attorney/free-webinar-illinois-civil-union-law/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/free-webinar-illinois-civil-union-law/#comments</comments>
		<pubDate>Mon, 25 Jul 2011 22:22:52 +0000</pubDate>
		<dc:creator>Larry Grudzien</dc:creator>
				<category><![CDATA[Cival Union]]></category>
		<category><![CDATA[News]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=440</guid>
		<description><![CDATA[This webinar will review how the new Illinois Civil Union Law impacts employers. My presentation will be approximately 45 minutes in length with a question and answer period to follow. In a series of questions and answers, the webinar will cover the following topics: Who may enter a Civil Union and how, What new rights [...]]]></description>
			<content:encoded><![CDATA[<p>This webinar will review how the new Illinois Civil Union Law impacts employers. My presentation will be approximately 45 minutes in length with a question and answer period to follow. </p>
<p>In a series of questions and answers, the webinar will cover the following topics:    </p>
<ul>
<li>Who may enter a Civil Union and how,</li>
<li>What new rights a Civil Union Spouse has under the law,</li>
<li>How a Civil Union Spouse and family must be treated under an employer&#8217;s health and welfare plans and qualified retirement plans,</li>
<li>The state and federal tax implications of the new law,</li>
<li>Steps an employer must take to comply with the new law,</li>
<li>Whether &#8220;Church Plans&#8221; have to comply,</li>
<li>Developments on the federal level that may affect the new law and</li>
<li>Any unanswered questions.</li>
</ul>
<p>Learn what you need to do to prepare for the new law.   </p>
<p><iframe src="http://player.vimeo.com/video/26887719" width="500" height="375" frameborder="0"></iframe></p>
<p>The webinar is presented by Larry Grudzien, Attorney at Law. </p>
]]></content:encoded>
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		<item>
		<title>AN EMPLOYER’S GUIDE TO HEALTH SAVINGS ACCOUNTS (HSAs) Updated May 2011</title>
		<link>http://larrygrudzien.com/benefits_attorney/an-employer%e2%80%99s-guide-to-health-savings-accounts-hsas-updated-may-2011/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/an-employer%e2%80%99s-guide-to-health-savings-accounts-hsas-updated-may-2011/#comments</comments>
		<pubDate>Mon, 23 May 2011 23:50:20 +0000</pubDate>
		<dc:creator>admin</dc:creator>
				<category><![CDATA[HSA]]></category>
		<category><![CDATA[HSA Q&A]]></category>
		<category><![CDATA[News]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=436</guid>
		<description><![CDATA[The following provides you, as an employer, with information about Health Savings Accounts (“HSAs”) under Internal Revenue Code (“Code”) Section 223. You should read this explanation to evaluate whether HSAs may be used either as an alternative to, or in addition to, health flexible spending accounts (“Health FSAs”) under Code Section 125 or Health Reimbursement [...]]]></description>
			<content:encoded><![CDATA[<p>The following provides you, as an employer, with information about Health Savings Accounts (“HSAs”) under Internal Revenue Code (“Code”) Section 223.  You should read this explanation to evaluate whether HSAs may be used either as an alternative to, or in addition to, health flexible spending accounts (“Health FSAs”) under Code Section 125 or Health Reimbursement Arrangements (“HRAs”) under Code Section 105(h).</p>
<p>To fully understand the requirements of these new accounts, the following discusses their terms and compares their advantages and disadvantages over Health FSAs and HRAs in a question and answer format.  In addition, a chart comparing both Health FSAs and HRAs with HSAs is included at the end of this explanation.</p>
<p><strong> </strong></p>
<p>It is important to remember that this explanation is not intended to serve as a substitute for the advice of your lawyer, accountant, or other personal tax or financial advisor.</p>
<p><a href="http://larrygrudzien.com/adhoc/PDF/HSA-Employer-Guide-2011-Final.pdf" target="_blank">Click Here to Download the whole Document&#8230;</a></p>
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		<title>INSTRUCTIONS HOW TO COMPLETE PART I OF FORM 8889 FOR 2010</title>
		<link>http://larrygrudzien.com/benefits_attorney/instructions-how-to-complete-part-i-of-form-8889-for-2010/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/instructions-how-to-complete-part-i-of-form-8889-for-2010/#comments</comments>
		<pubDate>Fri, 07 Jan 2011 15:31:02 +0000</pubDate>
		<dc:creator>Larry Grudzien</dc:creator>
				<category><![CDATA[HSA]]></category>
		<category><![CDATA[News]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=431</guid>
		<description><![CDATA[Every year, I receive a number of questions regarding how to complete Part I of Form 8889. The reason for this is that the instructions to Form 8889 are very complex and unclear. To assist, the following shows how to complete Form 8889 in 27 different situations for 2010. I have added four (4) situations [...]]]></description>
			<content:encoded><![CDATA[<p>Every year, I receive a number of questions regarding how to complete Part I of Form 8889. The reason for this is that the instructions to Form 8889 are very complex and unclear. To assist, the following shows how to complete Form 8889 in 27 different situations for 2010. I have added four (4) situations this year. They are provided at the end as situations XXIV, XXV, XXVI and XXVII.<br />
The discussion below is for example purposes only. Individuals should be advised to seek professional tax assistance in the completion of Form 8889 or any other tax return.</p>
<p><a href="http://larrygrudzien.com/adhoc/PDF/HSA-Completion-of-Form-8889-2010-final.pdf" target="_blank">Click here to download the PDF file.</a></p>
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		<title>Worksheet for Code § 105(h) Nondiscrimination Tests Now Available</title>
		<link>http://larrygrudzien.com/benefits_attorney/worksheet-for-code-%c2%a7-105h-nondiscrimination-tests-now-available/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/worksheet-for-code-%c2%a7-105h-nondiscrimination-tests-now-available/#comments</comments>
		<pubDate>Fri, 17 Dec 2010 14:41:28 +0000</pubDate>
		<dc:creator>admin</dc:creator>
				<category><![CDATA[Health Care Reform]]></category>
		<category><![CDATA[News]]></category>
		<category><![CDATA[Products]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=423</guid>
		<description><![CDATA[Introduction For Plan Years beginning after September 23, 2010, nongrandfathered insured health plans must pass the nondiscrimination tests under Code Section 105(h) or the employer may be penalized. These tests include a Benefits Test and an Eligibility Test. In order to conduct these tests, the employer must collect information regarding the insured health plans offered [...]]]></description>
			<content:encoded><![CDATA[<p>Introduction </p>
<p>For Plan Years beginning after September 23, 2010, nongrandfathered insured health plans must pass the nondiscrimination tests under Code Section 105(h) or the employer may be penalized. These tests include a Benefits Test and an Eligibility Test.</p>
<p>In order to conduct these tests, the employer must collect information  regarding the insured health plans offered to employees, individuals employed. employees covered, the details of various plan features, employees excluded from coverage and the businesses included in its controlled group. </p>
<p>Code Section 105(h) Nondiscrimination Testing Worksheet</p>
<p>To assist in collecting all of the above information and conducting the Benefits Test and the Eligibility Test, I have created a nine page worksheet that creates a guide in what information is needed and how to conduct the tests. It also provides step by step directions with a series of questions and answers.</p>
<p>The completion of this Worksheet is important because it provides evidence of the completion of the tests in case of an IRS audit. It also provides an early warning of any problems in passing the tests.</p>
<p>This worksheet will be updated at no cost when the IRS provides any new guidance.  In addition, if you order the worksheet, I will answer any questions. </p>
<p>How do I order?<br />
Call me at 708-717-9638 and pay by credit card.<br />
OR<br />
Just send me a check for $149 to:<br />
Larry Grudzien<br />
Attorney at Law<br />
708 So. Kenilworth Ave.<br />
Oak Park, IL 60304</p>
<p><strong><a href="http://larrygrudzien.com/benefits_attorney/new-nondiscrimination-rules-for-insured-health-plans-under-health-care-reform-2/">Did you miss the Webinar?  Click her to view it now!</a></strong></p>
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		<title>Free Webinar &#8220;New Nondiscrimination Rules for Insured Health Plans under Health Care Reform&#8221;</title>
		<link>http://larrygrudzien.com/benefits_attorney/new-nondiscrimination-rules-for-insured-health-plans-under-health-care-reform-2/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/new-nondiscrimination-rules-for-insured-health-plans-under-health-care-reform-2/#comments</comments>
		<pubDate>Fri, 17 Dec 2010 00:17:20 +0000</pubDate>
		<dc:creator>Larry Grudzien</dc:creator>
				<category><![CDATA[Health Care Reform]]></category>
		<category><![CDATA[News]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=413</guid>
		<description><![CDATA[I conducted a free Webinar on December 14 to introduce the nondiscrimination rules that apply to nongrandfathered insured plans under Code Section 105(h). This webinar is be approximately 1 hour in length. From this Webinar, you will learn: When a health plan will lose grandfathered status and the new nondiscrimination rules apply, What policies will [...]]]></description>
			<content:encoded><![CDATA[<p>I conducted a free Webinar on December 14  to introduce the nondiscrimination rules that apply to nongrandfathered  insured plans under Code Section 105(h). This webinar is be approximately 1 hour in length. </p>
<p>From this Webinar, you will learn:   </p>
<ul>
<li>When a health plan will lose grandfathered status and the new nondiscrimination rules apply, </li>
<li>What policies will cause an employer&#8217;s health plan to violate the rules, </li>
<li>What nondiscrimination tests will apply,</li>
<li>Which employees are in the &#8220;prohibited group,&#8221;</li>
<li>What employees can be excluded from the tests,</li>
<li>Which plans must be tested, and</li>
<li>What are the consequences for failing the tests for employers.</li>
</ul>
<p>After this webinar, you will  able to advise your employer and/or clients in how to prepare for these changes. </p>
<p><a href="http://larrygrudzien.com/benefits_attorney/worksheet-for-code-%C2%A7-105h-nondiscrimination-tests-now-available/"><strong>You can purchase the Worksheet for Code § 105(h) Nondiscrimination Tests by clicking here.</strong></a></p>
<p><iframe src="http://player.vimeo.com/video/17898681" width="500" height="313" frameborder="0"></iframe></p>
]]></content:encoded>
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		<title>DEPARTMENTS OF TREASURY, LABOR AND HEALTH AND HUMAN SERVICES RELEASE INTERIM FINAL REGULATIONS ON INTERNAL CLAIMS AND APPEALS AND EXTERNAL REVIEW PROCESSES</title>
		<link>http://larrygrudzien.com/benefits_attorney/departments-of-treasury-labor-and-health-and-human-services-release-interim-final-regulations-on-internal-claims-and-appeals-and-external-review-processes/</link>
		<comments>http://larrygrudzien.com/benefits_attorney/departments-of-treasury-labor-and-health-and-human-services-release-interim-final-regulations-on-internal-claims-and-appeals-and-external-review-processes/#comments</comments>
		<pubDate>Wed, 28 Jul 2010 14:24:55 +0000</pubDate>
		<dc:creator>Larry Grudzien</dc:creator>
				<category><![CDATA[ERISA]]></category>
		<category><![CDATA[News]]></category>

		<guid isPermaLink="false">http://larrygrudzien.com/?p=394</guid>
		<description><![CDATA[On July 23, 2010, the Departments of the Treasury, Labor (“DOL”) and Health and Human Services (“HHS”) released interim final regulations for group health plans and health insurance coverage relating to internal claims and appeals and external review processes under the Patient Protection and Affordable Care Act (“Affordable Care Act”).  These regulations are under Section [...]]]></description>
			<content:encoded><![CDATA[<p>On July 23, 2010, the Departments of the Treasury, Labor (“DOL”) and Health and Human Services (“HHS”) released interim final regulations for group health plans and health insurance coverage relating to internal claims and appeals and external review processes under the Patient Protection and Affordable Care Act (“Affordable Care Act”).  These regulations are under Section 9815(a)(1) of the Internal Revenue Code (“Code”), Section 715(a)(1) of the Employee Retirement Income Security Act (“ERISA”) and Section XXVII of the Public Health Service Act (26 CFR 54.9815-2719T, 29 CFR 2590.715-27109 and 45 CFR 147.136).  The following will summarize the provisions of these regulations.</p>
<p><strong>Introduction</strong></p>
<p><strong> </strong></p>
<p>Group health plans and health insurance companies must to establish internal claims appeal and external review procedures. They must at a minimum:</p>
<ul>
<li>Establish      an internal claims appeal process; provide notice to enrollees &#8220;in a      culturally and linguistically appropriate manner&#8221; of the availability      of internal and external appeals procedures and the availability of the      office of health insurance consumer assistance or ombudsman to assist the      enrollee with the claims procedures (which office or ombudsman must be      established by the states);</li>
</ul>
<ul>
<li>Allow      the enrollee to review the enrollee&#8217;s file and present evidence and      testimony as a part of the appeals process; and</li>
</ul>
<ul>
<li>Allow      the enrollee to continue to receive health coverage pending the outcome of      the appeals process.</li>
</ul>
<p>To establish an external review process, group health plans and insurance companies must comply with any applicable state external review process or implement an effective external review process that meets minimum standards to be established by the Secretary.</p>
<p>These requirements are in addition to any ERISA claims procedures, although the existence of ERISA claims procedures may be used to establish the existence of an internal claims appeal process.</p>
<p>This provision is effective for plan years beginning on and after September 23, 2010 and does not apply to grandfathered health plans.</p>
<p><strong> </strong></p>
<p><strong>Internal Claims and Appeals Process</strong></p>
<p><strong> </strong></p>
<p>All plans and insurance companies are required to comply with the 2000 claims and appeals regulations under Section 503 of ERISA, including insurance companies not otherwise subject to ERISA.  The new regulations impose six additional requirements that group insured and self-insured plans (including groups not covered by ERISA) must comply with, in addition to the existing DOL ERISA regulations:</p>
<ul>
<li>It      extends the internal appeals process to cover rescissions as well as      adverse benefit determinations.  An      adverse benefit determination eligible for internal claims and appeals      processes under these regulations includes a denial of, reduction of,      termination of, or failure to provide or make a payment for a benefit,      including the following:</li>
</ul>
<ul>
<li>
<ul>
<li>A determination of an individual’s eligibility to       participate in a plan or health insurance coverage;</li>
</ul>
</li>
</ul>
<ul>
<li>
<ul>
<li>A determination that a benefit is not a covered       benefit;</li>
</ul>
</li>
</ul>
<ul>
<li>
<ul>
<li>The imposition of a preexisting condition       exclusion, source-of-injury exclusion, network exclusion, or other       limitation on otherwise covered benefits; or</li>
</ul>
</li>
</ul>
<ul>
<li>
<ul>
<li>A determination that a benefit is experimental,       investigational, or not medically necessary or appropriate.</li>
</ul>
</li>
</ul>
<ul>
<li>It      requires plans or insurance companies to notify members of determinations      in urgent care claims within 24 hours rather than the 72 hours provided      for in the DOL regulations.</li>
</ul>
<ul>
<li>Plans      or insurance companies must provide claimants, without charge, any new or      additional information relied upon or generated by the plan as soon as      possible and far enough in advance of a determination to allow an      opportunity to respond.  If plans or      insurance companies make an adverse determination on a new or additional      rationale, they also must provide this to the claimant in time to allow a      response.</li>
</ul>
<ul>
<li>Plans      and insurance companies must ensure that internal reviewers do not have a      conflict of interest.  In      particular, the rule prohibits hiring, compensation, terminations, or      promotion of claims adjudicators or medical experts based on the      likelihood that they will deny benefits.</li>
</ul>
<ul>
<li>Plans      and insurance companies must provide culturally and linguistically      appropriate notices as well as detailed information on diagnosis,      treatment, and denial codes, and the meaning of the codes, so that      claimants can understand which claim was denied and why.  The notice must explain the standard      applied in the denial and inform the claimant of the availability of      internal and external appeals and how to contact the consumer assistance      or ombudsman office for assistance.       The DOL and HHS will issue model notices.  Model notices that can be used to satisfy      all the notice requirements under these interim final regulations will be      made available in the future at <a href="http://www.dol.gov/ebsa">http://www.dol.gov/ebsa</a> and <a href="http://www.hhs.gov/ociio/">http://www.hhs.gov/ociio/</a>.</li>
</ul>
<ul>
<li>If      plans or insurance companies fail to strictly adhere to the requirements      of the process, the claimant may proceed to an external appeal or judicial      review, even if the error was minor and the plan or insurer substantially      complied with the requirements.</li>
</ul>
<p><strong>Application to Individual Health Plans</strong></p>
<p>Individual health plans must comply with the same rules, plus three separate requirements.</p>
<ul>
<li>The internal appeals process also covers initial eligibility determinations, including preexisting conditions denials.</li>
</ul>
<ul>
<li>Only one level of internal appeal is permitted, as compared to group plans where the DOL rules permit two levels of internal appeals.</li>
</ul>
<ul>
<li>Individual health insurers must maintain records of claims and appeals for six years.  They must make these records available for examination upon request and without charge to regulators.</li>
</ul>
<p><strong>External Review</strong></p>
<p>Plans and insurance companies must comply with either a state external review process or the federal external review process.  If a state has in place an external review process offering at least as much protection as the NAIC Model Act, an insurance company must comply with the state law.  Plans and insurance companies not subject to state law (self-insured employee benefit plans), or located in states without external review laws as protective as the NAIC Model Act, must comply with a federal external review process yet to be established.</p>
<p>For health insurance coverage, if a state external review process includes, at a minimum, the consumer protections in the NAIC Uniform Model Act in place on July 23, 2010, then the issuer must comply with the applicable state external review process and not with the federal external review process.  In such a case, to the extent that benefits under a group health plan are provided through health insurance coverage, the issuer is required to satisfy the obligation to provide an external review process, so the plan itself is not required to comply with either the state external review process or the federal external review process.</p>
<p>These regulations do not preclude a state external review process from applying to and being binding on a self-insured group health plan under some circumstances.</p>
<p>While the preemption provisions of ERISA ordinarily would prevent a state external review process from applying directly to an ERISA plan, ERISA preemption does not prevent a state external review process from applying to some self-insured plans, such as nonfederal governmental plans and church plans not covered by ERISA preemption, and multiple employer welfare arrangements, which can be subject to both ERISA and state insurance laws.  A state external review process could apply to such plans if the process includes, at a minimum, the consumer protections in the NAIC Uniform Model Act.</p>
<p>Any plan not subject to a state external review process must comply with the federal external review process.</p>
<p>These regulations set forth the standards that would apply to claimants, plans, and issuers under this federal external review process, and the substantive standards that would be applied under this process, which are similar to a state external review process.  They also provide that the federal external review process, like the state external review process, will provide for expedited external review and additional consumer protections with respect to external review for claims involving experimental or investigational treatment.</p>
<p>These requirements do not apply to grandfathered health plans.  How non-grandfathered self-insured group health plans may comply or be brought into compliance with the requirements of the new federal external review process will be addressed in future “sub-regulatory guidance.”</p>
<p>For a state external review to apply instead of the federal process, the state external review process must include the following elements from the NAIC Uniform Model Act:</p>
<ul>
<li>Provide for the external review of adverse benefit determinations that are based on medical necessity, appropriateness, health care setting, level of care, or effectiveness of a covered benefit.</li>
</ul>
<ul>
<li>Require issuers to provide effective written notice to claimants of their rights.</li>
</ul>
<ul>
<li>Make exhaustion of internal review unnecessary if: the issuer has waived the exhaustion requirement, the claimant has exhausted the internal claims and appeals process under applicable law, or the claimant has applied for expedited external review.</li>
</ul>
<ul>
<li>Provide that the issuer must pay the cost of an independent review organization (“IRO”) for conducting the external review.</li>
</ul>
<ul>
<li>Not impose a restriction on the minimum dollar amount of a claim for it to be eligible for external review (for example, a $500 minimum claims threshold).</li>
</ul>
<ul>
<li>Allow at least four months after the receipt of a notice of an adverse benefit determination or final internal adverse benefit determination for a request for an external review to be filed.</li>
</ul>
<ul>
<li>Provide that an IRO will be assigned on a random basis or another method of assignment that assures the independence and impartiality of the assignment process.</li>
</ul>
<ul>
<li>Provide for maintenance of a list of approved independent review organizations qualified to conduct the review based on the nature of the health care service that is the subject of the review.</li>
</ul>
<ul>
<li>Provide that any approved IRO has no conflicts of interest that will influence its independence.</li>
</ul>
<ul>
<li>Allow the claimant to submit to the IRO in writing additional information that the IRO must consider when conducting the external review and require that the claimant is notified of such right to do so.</li>
</ul>
<ul>
<li>Provide that the decision is binding on the plan or issuer, as well as the claimant, except to the extent that other remedies are available under state or federal law.</li>
</ul>
<ul>
<li>Provide that, for standard external review, within no more than 45 days after the receipt of the request for external review by the IRO, the IRO must provide written notice to the issuer and the claimant of its decision to uphold or reverse the adverse benefit determination.</li>
</ul>
<ul>
<li>Provide for an expedited external review in certain circumstances and, in such cases, the state process must provide notice of the decision as expeditiously as possible, but not later than 72 hours after the receipt of the request.</li>
</ul>
<ul>
<li>Require that issuers include a description of the external review process in the summary plan description, policy, certificate, membership booklet, outline of coverage, or other evidence of coverage it provides to claimants.</li>
</ul>
<ul>
<li>Follow procedures for external review of adverse benefit determinations involving experimental or investigational treatment, substantially similar to what is set forth in the NAIC Uniform Model Act.</li>
</ul>
<p>Existing state external review requirements that do not contain these essential elements will govern plans and insurers for a transitional period until the first plan year beginning after July 1, 2011, after which the federal process will govern unless the state updates its statute to comply.  As required by the statute, the various Departments will establish an external review process similar to the state process to govern self-insured plans and insured plans not governed by state law.</p>
<p>These regulations are effective on September 21, 2010 (effective 60 days after publication in the Federal Register).  However, the rules generally apply to group health plans and group health insurance issuers for plan years beginning on or after September 23, 2010.</p>
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